Why get an e-Stub?

Questions about e-Stubs

The state e-mail system is as secure as any of the state’s computer systems. Your e-mail is essentially as secure as you yourself keep it.  Keep your computer password to yourself and lock the machine when you are away from it, and nobody you don't want will be able to see your e-mail. 

The important thing to remember is that the same people who could look at your e-mail without your permission are people who already have access to all the information in other systems. Look at it this way…the Commissioner of BIT, who is head of the state’s e-mail system, has his e-Stub sent to him.  Your e-mail is not to be used for non-state-business related functions, however viewing your payroll information is an appropriate use of the state's computer systems.

Your employee number is only a number used to represent you in the state’s HR and Payroll systems. Knowledge of this number by anyone doesn’t give him or her any access to any of your information.

In order to get an e-Stub you must be "paperless". If you get any warrant for any amount, or a paper nonnegotiable pay-stub delivered to you on payday, you will not receive an e-Stub.

Because more detailed information is being provided to you on your e-Stub about your earnings and deductions, if you print the e-Stub it may overflow a single page of paper. While e-Stubs are not really intended to be printed (that’s the point), you may have an occasional need to provide a copy of your pay stub to a third party, such as your bank.   If your e-Stub overflows onto a second sheet when you print it, try selecting a smaller font in your email under "View" and then "Fonts" on the menu.

If you would like to print your e-Stub without the mail header information at the top, try this:

  1. Click on "forward", delete all the heading information at the top of the page, and then click "print". (Don’t actually forward the message to anybody, you’re only clicking on forward to be able to edit the information.)
  2. Cut and paste the appropriate part of your e-Stub into MS Word, and print it from there.

Yes, you can. Simply enter both e-mail addresses in the appropriate field, separated with a semi-colon. (example: john.doe@state.sd.us ; jdoe97@bogusmail.com)