ACH Vendor Authorization
Complete the state's Substitute W-9, making sure to fill out the Direct Deposit information at the bottom.
Print the form, complete and sign it, and then fax it to 605.773.4711 or mail it to the address below:
Bureau of Finance & Management
500 E. Capitol
Pierre SD 57501
What are some advantages of electronic payments?
Convenience is the most obvious benefit, however, added interest earnings, safety and confidentiality are additional advantages. Electronic payments, or Direct Deposits, are the safest way to get your money into your accounts without having to worry about lost, stolen or damaged checks.
How can I find out when payments have been made?
When you sign up for direct deposit of your payments, be sure to select a PIN and you will be able to use it in conjunction with your EIN to view your information from our Accounts Payable system, and provide a valid email address if you would like us to send you notifications that way.
- If you provided an email address to us when you signed up for direct deposit, we will send you an electronic notification when the payment is issued.
- With most banks providing electronic banking these days, you should check with your financial institution to see if they provide a way to view deposits or payments made to your account.
- You may also view your invoice and payment status here, on the state of South Dakota's Vendor Self Service pages, whenever you want.
How long does it take to start receiving electronic payments?
After we update a vendor for ACH payments, they are in prenote status for fifteen days. During this time, a prenote (zero amount) transaction is sent to the vendor's bank. This is done to verify account number, bank routing id, etc., and make any necessary changes. Invoices entered during prenote status will be paid by warrant. After the fifteen days, a vendor would begin receiving electronic payments.
When are ACH payments deposited?
ACH payments generally update your account two business days after the payment is written. For example, you can expect a payment written on Wednesday to update your account on Friday. You can expect a payment written on Friday to update your account on the following Tuesday. Allow additional days for holidays.