State Employee
Reimbursement Changes
 

Summary

What is changing?

Why is it changing?

How does this affect you?

Meal Rate Increases

Taxable Reimbursements

Travel Advances

Payment Schedule

Example

Important Considerations
  for Employees

Reimbursement Changes Brochure

 

How does this affect you?

  • Tax Withholding

Some meals are required to be taxed (those where the employee does not spend an overnight stay).  You will be contributing OASI (Social Security and Medicare) now on these meals, and your employer will be matching those contributions.

  • Payments made through Payroll

Your travel and other reimbursement payments will still be issued approximately twice per week, but the payments will come from the payroll system now instead of the accounting system.  They may be paid to you on a regular pay day along with your normal wages, or they may be issued separately, depending on the timing of the processing of your travel voucher.

Unless you have already specified a different direct deposit method for your travel reimbursements today, they will be direct deposited into your default payroll account.  (The one where the net amount of your check goes, not into any accounts you may have set up to receive a fixed amount or percentage).

  • Meal Rate Increase

Your meal allowance reimbursement rate has been increased by the state Board of Finance, by $3 per day.  This increase is to help offset these taxes, and will be in effect for both taxable AND non-taxable meals.

The only meals which are taxable are those where the employee does not spend an overnight stay.